Undersecretaries Helper Secretaries Agency and Service Manager Local Owners Educational Institutions Unit Superintendents Public Basic and Additional Schools Heads All Others Stressed

Undersecretaries Helper Secretaries Agency and Service Manager Local Owners Educational Institutions Unit Superintendents Public Basic and Additional Schools Heads All Others Stressed

1. The office of degree (DepEd) challenges the confined specifications to the exchange of students’ class lists, which confirms typical functions and methods on ask, and discharge of learners’ version 137 (lasting Record) and Form 138 (review credit) throughout open public institutions all over the country.

2. This insurance policy aims to ensure the soft and successful asking for and issuing of students’ school files without inconveniencing the sugar baby profile pennsylvania learners and parents.

3. All DepEd assignments and other associated issuances, foibles, and terms, which might be contradictory in this insurance, happen to be hereby repealed, rescinded, or altered accordingly.



I. Rationale

There are two main standard university documents that reveal the learner’s member profile and educational and extra-curricular rankings: type 137, known as the Permanent Record, containing the learner’s page and traditional educational report, and kind 138 or perhaps the state cards which shows the educational results of a learner in a given college season. DepEd Purchase No. 8, s. 2015, the class room evaluation plan, supplied the rules to the expertise as a part of ways 137 and 138.

Kind 138 was circulated to levels 1 to 10 students every end of the grading duration while score 11 to 12 will receive it every terminate session. To the end of the school seasons, type 138 is actually a required file for a learner enrolling to a higher quality amount because furthermore shows the learner’s advertising level. Alternatively, college government obtain the discharge of version 137 of marks 1 to 12 students which transfer to a different school or transition from primary to supplementary.

Inside the lack of defined methodologies, the operation of seeking and issuing of certified faculty reports of learners change per college. This insurance shall decide the procedures for followed from the school in controlling the learner’s school information if students enlist, exchange schools, and request essential records for other appropriate applications.

II. Setting of the Plan

The purchase is designed to create standard processes plus methodologies in the request also launch of learners’ Form 137 (fixed recording) and Form 138 (Report Card) to all of schools and Schools Division Offices (SDOs) nationwide.

III. Meaning Of Provisions

  1. Form 137 (long-lasting Record) – permanent university learner tape exhibiting the historical educational and co-curricular track record associated with the learner
  2. Form 138 (review Card) – paper exhibiting the educational overall performance of a learner in specific faculty yr
  3. Obtaining college – the college requesting towards long lasting records of a transferring student
  4. Coming college – the college launching the lasting reports of a moving learner

IV. Approach Statement

The section hereby confirms the normal activities and practices in seeking and delivering of learner’s class reports. This process follows the DepEd’s vision, mission and main principles and signs up for the basics of:

a. complimentary, premium basic studies;

b. visibility and accountability;

c. Accessibility and regular release of students’ faculty data; and

d. safety and confidentiality of students’ registers.

Tips on Learner’s Class Data

This insurance defines the normal practices in the transfer of students’ class lists. This rules suggestions the activities in seeking the permanent faculty documents (version 137) for a competent send of reports without inconveniencing the parents and/or students.

To guarantee the effective release and transfer of learners’ class files, these will probably be followed:

a. The move of documents of students should made easy and quick without encumbering the students and mothers. But this should definitely not damage the privacy and security of school reports.

b. acquiring institutes shall protect all long lasting reports (Form 137) almost all incoming learners prior to the conclusion of earliest grading period. For transferred-in students during class season, pass of documents will be secured thirty days (30) from your first-day of school work.

c. Learners and/or their particular adults or guardian commonly able to hand-carry the Permanent lists (type 137) with the receiving university.

d. In case there is unavailability of kind 137 thanks to circumstance beyond all of our management, the state on offers (Faculty Form 5) can be employed as replace, you’ll find inside the facilities unit Office (SDO).

elizabeth. The Learner data method (LIS) will be employed as system inside need and discharge of learner university reports; hence the transaction shall purely be between the obtaining and coming educational institutions best.

Below processes must certanly be accompanied to help the request and launch procedures:

A. School-to-School Transport of Kind 137

The majority of dealings on send of learner’s school record usually occur during enrolment years and following gap of training courses. To improve the smooth and quick send of record, the flowchart below represent the operation of inquire and launch of students’ version 137between the obtaining college and coming class;